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Bid Title: Request for Proposals for Engineering Services
Category: Bid Postings
Status: Open

The City of Starkville (LPA) intends to employ a consulting engineering firm to provide engineering services utilizing a Labor Hour/Unit Price contract for the construction of a Louisville Street concrete multi-use path and drainage improvements project from the intersection of Lynn Lane in a southerly direction to Emerson School, Project No. STP-7107-00-(004) LPA / 107116-701000, Oktibbeha County, Mississippi. These services include Construction Engineering, Inspection, and Testing Services. The firm shall provide these services in accordance with MDOT’s Project Development Manual for Local Public Agencies (LPAs).

Upon selection, negotiation, and execution of contract, the City anticipates the duration of the contract to be approximately 5 months. The City anticipates executing the contract by approximately January 2018.

To be considered, the “Expression of Interest” proposal must respond to all requirements of this Legal Advertisement. The recommended proposal length should not exceed twenty-five (25) pages, exclusive of appendices. The resumes (which should not exceed 2 pages per individual in length), SF-330 Part II, proof of State Licensure and certificates requirements, and other information not relevant to the requirements should be included in the appendices. The Consultant’s cover letter, table of contents, summaries and introductions, team organizational chart, past performances, and any other responses to the evaluation criteria should be included in the 25 pages. Pages should be numbered, single-spaced, one-sided, 8.5” by 11” with margins of at least one inch on all four sides. No more than five pages may be 11” by 17”, but they may count as two sheets each against the recommended 25 page maximum. Information within the recommended 25 page limit of the proposal should be complete and sufficient in scope for the selection committee to evaluate the Consultant. Also, all text information in the recommended 25 page limit should be shown in a readable font, size 12 points or larger. Headers, charts, and other graphics may be provided in a different font type and size providing they are legible. Section dividers, tabs, or similar means are recommended but are not counted as part of the recommended 25 page limit. These recommendations will be considered when evaluating the quality of proposal.

With the exception of the information to be supplied in the appendices, the “Expression of Interest” proposal should be divided into the following sections as listed below.

Consulting engineering firms (CONSULTANT) interested in providing these services may so indicate by furnishing the City four (4) copies and one (1) CD of an Expression of Interest which should consist of the following unless specifically stated otherwise:

1. The Prime CONSULTANT should provide a cover letter specifying the name and complete description of the Contract, the name of the Prime CONSULTANT and any of its Subconsultant(s), the name of an individual who will be the single point of contact throughout the selection process, the name of the project manager, the location and address of the managing office, and the location and address of the office(s) that may be assigned the work. Should any Subconsultant(s) be listed as team members, identify the roles of each of the team’s members. In addition, the CONSULTANT must note if this is a joint venture;

2. The CONSULTANT should provide a resume for each principal member, the project engineer, and employee(s) of the firm anticipated to be assigned to the project. Also, provide a team organizational chart and list each person's experience and qualifications, including proof that the Project Manager is licensed as a Mississippi Professional Engineer and that the firm has met state licensure and certification requirements**. The team organizational chart should include each individual’s name, job description (for the project), and company of employment. In addition, the CONSULTANT should provide proof that they have attended and received certification through MDOT for the Project Development Manual Training for Local Public Agencies;

3. The CONSULTANT should provide a description of similar type work completed during the past five (5) years which qualifies the consultant for this work. Provide a detailed description of the role of the consultant and define whether the consultant was the prime or a subconsultant. Include in the description the amount of the consultant’s contract for the work they provided for the project, the date the consultant’s project was initiated, the consultant’s scheduled completion date in accordance with the progress schedule, and when the consultant completed the work as stated in the contract. If the consultant’s project was not completed on-time, identify any justifications. The firm should provide contact information for each of the projects. This will include the name of the client and client’s representative that can verify and discuss the project;

4. The CONSULTANT should provide information (principal contact, address, experience) of the materials testing firm proposed to be included in the team, if a third party group will be utilized. In addition, the CONSULTANT should note that the laboratory performing testing is certified by MDOT. The CONSULTANT should provide personnel having the appropriate MDOT Certifications to perform sampling and testing of concrete and soil materials.

5. The CONSULTANT should provide Part II of Standard Form (SF) 330, Architect-Engineer Qualifications. If a firm has branch offices, complete the form for each specific branch office seeking work. In addition, this form should be completed for any subconsultants in the same manner. This form can be obtained at the following web-address:,%20Part%20II.pdf.

The City will evaluate the Expressions of Interest based on the following factors listed in their relative order of importance:

1. Demonstrated Competence and Qualifications of the Firm and Staff
2. Past performance of Construction Engineering, Inspection and Testing Experience
3. Familiarity and recent experience with LPA administered projects using the Project Development Manual
4. Experience, performance, & qualifications of the team's Project Engineer and Lead Inspector(s)
5. Geographical location of office and sub-contractors providing services to the project

The City reserves the right to select one (1) consultant or select a short list of consultants from whom more information will be required. The LPA reserves the right to reject any and all Proposals, discontinue Contract execution, and/or request additional information with any party at any time prior to final Contract execution.

The DBE goal is 0%.

The CONSULTANT should mark any and all pages of the proposal considered to be proprietary information which may remain confidential in accordance with Mississippi Code Annotated 25-61-9 and 79-23-1 (1972, as amended). Each page of the proposal that the CONSULTANT considers trade secrets or confidential commercial or financial information should be on a different color paper than non-confidential pages and be marked in the upper right hand corner with the word “CONFIDENTIAL.” Failure to clearly identify trade secrets or confidential commercial or financial information will result in that information being released subject to a public records request.

To be considered, all replies must be received by the City Clerk, at Starkville City Hall, 110 West Main Street, Starkville, MS 39759, on or before 11:00 a.m., Tuesday, October 24, 2017. The Expressions of Interest should be submitted and marked on the outside as “Engineering Services Proposal - Project No. STP-7107-00-(004) LPA / 107116-701000”.

This Legal Notice will appear in the Clarion Ledger and Starkville Daily News on September 25 and October 2, 2017.

Publication Date/Time:
9/21/2017 12:00 AM
Closing Date/Time:
Open Until Contracted

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